Opportunities – Aizan Development Foundation

Thank you for choosing Aizan Development Foundation. We are always looking for development professionals and volunteers to support our objectives. If you are interested in working with Aizan Development Foundation, please forward your CV to info@adf.org.pk. Aizan Development Foundation is an equal opportunity employer.

Aizan Development Foundation (ADF) is looking for:

Finance Officer:
Project Coordinator:
Community Engagement Officer:

Job brief for Finance Officer:

We are looking for a Finance Officer to take charge of the financial health of our NGO by administering accounting operations to meet legal requirements.

You should be familiar with audits, invoices and budget preparations. Our ideal candidate should demonstrate an interest in managing accounting activities, including bank reconciliations, accounts payable and accounts receivable. You should also have excellent organizational skills and be able to handle time-sensitive tasks.

Ultimately, you’ll be responsible for the day-to-day management of our financial transactions and procedures.

Responsibilities:

Keeping accurate records for all daily transactions
Preparing balance sheets, Processing invoices
Record accounts payable and accounts receivable
Update internal systems with financial data
Prepare monthly, quarterly and annual financial reports
Reconcile bank statements, Track bank deposits and payments
Participate in financial audits and Assist with budget preparation
Review and implement financial policies
Manage cash controls as well as maintain book keeping up-to-date
Ensure data integrity in all financial reporting
Perform finance analysis, reporting and management tasks
Participate in financial audits
Attend to admin matters as and when required

Requirements & Skills:

Proven work experience as a Finance Officer or similar role
Solid knowledge of financial and accounting procedures
Experience using financial software preferably QuickBooks
Advanced MS Excel skills
Knowledge of financial regulations
Excellent analytical and numerical skills
Sharp time management skills
Strong ethics, with an ability to manage confidential data
BSc degree in Finance, Accounting or Economics
Professional qualification as a CFA/CPA is considered a plus

Qualifications:

Essential: A first university degree in accounting, financial management, business or public administration or economics with specialization in budgeting/accounting.

Desirable: An advanced university degree (Masters level or above) in business administration, finance, accounting, or public administration, professional qualification or licensure in accounting/accountancy.

Experience:

Essential: Minimum of two years professional experience in finance, budget/accounting. Demonstrated experience in accounting and consolidation of financial data using latest systems or similar packages.
Desirable: Prior experience of working in the development sector. Relevant experience with recognized Humanitarian Organizations or with an international nongovernmental organization.

Skills:

Thorough knowledge of accounting, budgetary and financial management principles and their application. Excellent understanding of accounting practices and procedures, including the application of IPSAS. Strong analytical, time management and problem-solving skills. Knowledge of SECP rules, regulations, policies and practices would be an asset.

About Organization:

Aizan Development Foundation otherwise known as ADF is a non-profit, non-governmental organization primarily working on promoting and protecting Human Rights, Women’s Rights, Children’s Rights and Peace and Security. It is registered with the SECP under Section 42 of the Companies Ordinance 1984. ADF works with youth, women, children and marginalized communities focusing on awareness raising on health, education, economic growth and development, gender equality and peace and security.

Job brief for Project Coordinator:

We are looking for an experienced project coordinator to support our 6 month long project on Countering Violent Extremism (CVE) through Women Peace Leaders in Karachi. Demonstratable experience with an in depth understanding of the dynamics of extremism, radicalization, preventing and countering extremism and the significance of the role of women in CVE is essential. Knowledge on this topic from a regional and local context is necessary. The project activities will include networking with key stakeholders, trainings, meetings, capacity building, consultations and dialogues.

As Project Coordinator you will be responsible to ensure the project is running smoothly, on time and to budget. Your duties will typically include planning certain parts of the project, monitoring its progress, coordinating meetings and overseeing members of the project team. You will need to be organized, efficient, good at multitasking and driven to succeed. Your responsibilities will include working closely with the Project Manager to prepare comprehensive action plans, including resources, timeframes and ensuring adherence to the project budget.

You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with key Stakeholders and internal teams to deliver results on deadlines. Ultimately, the Project Coordinator’s duties will be to ensure that all project activities are completed on time, within budget and meet high quality standards.

The ideal candidate should have at least 5-7 years of previous work experience in a development sector environment in Pakistan; with at least 5 years’ experience in a supervisory role. You should have a track record of previous experience in overseeing and executing similar projects with at least 50 + beneficiaries.

Preference would be given to candidates having worked with women on gender related matters, programmes or projects in the past; ie: Women Empowerment, Women Leadership, Building the capacity of Women and or Raising Awareness on issues related to Women’s rights.

Responsibilities:

Coordinate project management activities, resources, equipment and information
Break projects into doable actions and set timeframes
Monitor the project team in Karachi and communicate all matters to the Project Manager
Assist the Project Manager with sourcing a project office in Karachi
Assist the Project Manager in hiring project staff, assigning roles and responsibilities
Assist the Project Manager is setting up the project office in Karachi
Assist the Project Manager hiring the Expert Consultant for the Manual Development
Assist the Project Manager with the content and topics for the Manual Development
Assist the Project manager hiring and engaging the Trainers for the 3-day Capacity Building Workshop
Report to the Project Manager on the progress of the project activities on a daily, weekly and monthly basis
Ensure the Community Engagement Officers share written reports on a daily basis of the meetings held and progress made in achieving the project aims and objectives
Liaise with Stakeholders and Participants to identify and define requirements, scope, objectives and attend to any concerns and or issues raised by them
Assign tasks to internal teams and assist with schedule management
Make sure that Beneficiaries needs are met as the project evolves
Assist in managing the project budget
Analyze risks and opportunities
Oversee project procurement management
Monitor project progress and handle any issues that arise
Act as the point of contact and communicate project status to all participants
Work with the Project Manager to eliminate blockers
Use tools to monitor working hours, plans and expenditures
Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
Create and maintain comprehensive project documentation, plans and reports
Ensure standards and requirements are met through conducting quality assurance tests
Scheduling and organizing, record keeping and monitoring progress
Tracking paperwork, updating team members and partners
Managing information flow

Requirements & Skills:

Proven work experience as a Project Coordinator or similar role
Experience in project management, from conception to delivery
An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
Solid organizational skills, including multitasking and time-management
Strong partner-facing and teamwork skills
Familiarity with risk management and quality assurance control
Strong working knowledge of Microsoft Word, Excel and Spread Sheets
Hands-on experience with project management tools
BSc in Business Administration or related field

Essential Skills:

Good communication and interpersonal skills capable of maintaining strong relationships. Strong organizational and multi-tasking skills. Excellent analytical and problem solving abilities. Team-management and leadership skills.

Qualifications & Experience:

The role requires a Bachelor’s degree in Social Sciences, Law, Business or a related field. Ideally 3 to 5 years of experience in a related field, leading or supervising project teams. Exceptional verbal, written and presentation skills. Ability to work effectively both independently and as part of a team. Experience using computers for a variety of tasks. Competency in Microsoft applications including Word, Excel and Outlook. Knowledge of file management, transcription and other administrative procedures is an advantage. Ability to work on tight deadlines.

About Organization:

Job brief for Community Engagement Officer :

We are looking for dynamic, engaging and values-driven community engagement professionals to join our small but ambitious Karachi based team to support our 6 month long project on Countering Violent Extremism (CVE) through Women Peace Leaders.

You will be responsible for developing and implementing communication strategies to engage our community partners. Ideal candidates should be able to build capacity in our partners through educating them on best practice communication and community engagement techniques. You should also be able to build strong relationships and support the team to make meaningful community connections by coordinating attendance at programmes, events and trainings.

Ultimately, you’ll be responsible for developing and coordinating Aizan Development Foundations programme strategy for the CVE project, maximizing community awareness and engagement in the selected localities.

You should have an in depth understanding of the dynamics of extremism, radicalization, preventing and countering extremism and the significance of the role women in CVE. Knowledge on this topic from a regional and local context is essential.

Responsibilities:

Responsible for liaising with all Stakeholders and building their capacity
Responsible for liaising with the Women Participants
Sharing information about the project aims and objectives
Engaging Community Women
Motivating women to participate in the project
Working with the community stakeholders to design and deliver the project activities
Going into the 2 communities UCs to share information about the project
Talking to the community to convince them to allow their women to participate in the project and activities
Being responsible for engaging and communicating with women from different backgrounds in the communities
Building relationships with the community women leaders
Ensuring the project is publicized and information is circulated in a timely manner
Mobilizing the women participants before the project activities, during the project activities and after the project activities
Ensuring compliance to all processes and information gathering for reporting
Reporting directly to the Project Coordinator

Requirements & Skills:

Ability to work independently as well as in a collegial, mutually supportive team environment
Excellent interpersonal skills and ability to interact with a wide variety of people both internally and externally
Flexibility and willingness to take on a variety of tasks, as is often required in small organizations
Having strong meeting process skills
Being able to develop a meaningful vision, mission, goals, objectives, group process, documentation and communication cycle
Seek to better engage the community to achieve long-term and sustainable outcomes, processes, relationships, discourse, decision-making, or implementation
Use your knowledge to improve the community and or address the identified problem
Be able to create future opportunities for citizens to engage each other

Qualifications & Experience:

The skills and knowledge required in this position are beyond those acquired through tertiary education alone. The role requires a bachelor’s degree or equivalent tertiary qualification and experience in community engagement or a lesser formal qualifications and substantial relevant experience in community engagement.

Essential skills:

Interpersonal skills:

The ability to gain cooperation and assistance from other employees and members of the public;
The capacity to liaise with counterparts in other organisations to discuss specialist matters and with employees in other units to resolve intra-organisational problems.

Management skills:

The position requires skills in managing time, setting priorities, planning and organising work so as to achieve specific and set objectives in the most efficient way possible within the resources available and within a set timeframe.

Selection criteria:

Demonstrated success in designing and implementing effective community engagement strategies.
Knowledge and experience in a range of community engagement models and techniques.
Ability to communicate effectively and appropriately with diverse range of stakeholders, including community and staff.
Demonstrated success in designing and delivering training, mentoring, advice and support.
Written communication skills and research skills.
Highly developed interpersonal skills in relationship building, influencing and communication.
Experience of working with Local Government and Community Stakeholders as well as Public Participation is desirable.

About Organization:

Proposal Writer

Job brief:

We are looking for an eloquent, persuasive proposal writer to join our team in Karachi. You will be required to write coherent, organized and compelling concept notes and proposals as well as work with the team on developing project budgets. You will apply your knowledge of fundraising methods and plans to reach the organizations income goals. You will collaborate with team members in the organization to assist with other fundraising projects and develop relationships with key stakeholders.

To ensure success you need to write well, have proficient knowledge of fundraising methods, and be committed to the organization’s vision, mission and objectives. You must be able to work well under pressure and meet strict and tight deadlines complying with all the necessary instructions as per the RFP and or grant/funding opportunity. You should have strong technical writing skills, excellent command of English and be able to articulate your point in a concise and precise manner. Sound experience in analyzing proposal requirements, ensuring all the necessary documentation is available to hand to be submitted with the proposal along with the financial proposal. You should be responsible and have the ability to work well with a team and alone if necessary. You should have excellent multitasking abilities. Demonstratable work experience in writing successful proposals and successfully securing funding from international donors is essential. Previous experience in working with an international organization is preferred.

The ideal candidate should have at least 5 years of previous work experience in the development sector in Pakistan. You should have a track record of successfully developing proposals for Women Centric Projects.

Qualifications & Skills:

A Masters Degree in English, Social Sciences, Political Sciences, Humanities and or related field
Proven track record of writing successful Concept Notes and Proposals
Demonstrable experience in developing project budgets
Experienced in working with a team and alone
Excellent in creating and designing new project ideas and activities bringing innovation
A good understanding of project designs and activities related to Women, Youth and Children
Excellent understanding of Women Centric Laws and Policies in Pakistan
Excellent understanding of national key stakeholders and policies dealing with local economic and social development, Women inclusion;
Excellent knowledge of Word and Excel
Proven success rate (i.e. number of projects developed and number of projects approved)
Creativity and resource investigation skills;
Excellent analytical abilities;
Excellent drafting/writing abilities and skills in English Language.

Essential Skills:

About Organization:

How to apply:

Please send your CV and Covering Letter to info@adf.org.pk

Expert Consultant | Training Manual Developer:

Job brief:

We are looking for an Expert Professional Consultant to design and develop a comprehensive 3-Day Training Manual Tool Kit on CVE through Women Engagement. This is a 15 day long Consultancy Assignment. The Consultant must be able to demonstrate an in depth understanding of the dynamics of extremism, radicalization, preventing and countering extremism and the significance of the role of women in CVE. Knowledge on this topic from a regional and local context is essential.

As the Expert Consultant you will be responsible to design and develop 3-Day Session Plans for a 3-Day Training Workshop with Female Beneficiaries in Karachi. You will share your ideas and expert opinion on the proposed topics selected. You will consult with the Project Team, more specifically with the Project Manager and work closely with him/her to ensure the needs of the specific project are being met and adhered to. You should be flexible in taking instructions from the Project Manager and or Team and develop the content accordingly. Your duties will typically include planning the Session Plans, discussing these with the Project Manager and or Team, and once the Session Plans have been agreed and approved, to move on to developing the content under each Session and or topic heading. You will need to carry out a Desk Review and share the proposed topic headings and content. After a comprehensive desk review, research and collating of CVE material specifically related to women engagement, you will conduct meetings with the Project Manager and or Team and share your expert opinion and advice. You will then develop a framework of the topics you propose to include in the 3-Day Training Manual Tool Kit. Once these topics and headings have been approved and agreed upon, you will share the First Draft by 10^th June 2021.

The ideal Expert Consultant should have at least 5+ years of previous work experience having developed and designed Training Manuals relating to Women’s Rights, Women Empowerment and Women Engagement and experience of working in the development sector in Pakistan, preferably with international organizations.

Preference would be given to experts having worked with women on gender related matters, programmes or projects in the past; ie: Women Empowerment, Women Leadership, Building the capacity of Women and or Raising Awareness on issues related to Women’s rights.

Duties & Responsibilities:

1.Conduct research and desk review of existing training manuals, curricula and materials on CVE, specifically related to women
Develop a comprehensive training manual and curriculum on countering violent extremism through women engagement
The consultant will report to the Project Manager and be based in Karachi.

Required Skills/Abilities:

Excellent verbal and written communication skills.
Strong presentation skills.
Adept with a variety of multimedia training platforms and methods.
Ability to evaluate and research training options and alternatives.
Ability to design and implement effective training and development.
Extremely proficient with Microsoft Office Suite and related program software.

Strong interpersonal and communication skills.
Culturally and gender sensitive.
Good analytical and drafting skills.
Computer literacy.

Oral and written fluency in English.

Education and Experience:

A Master’s Degree in Sociology or Social Sciences. At least 5 years of relevant professional experience and extensive knowledge of violent extremism, causes, mindset, environment, prevention and reintegration. Proven and extensive experience in the development of training curricula and materials. Good interpersonal skills and organizational proficiency. Excellent communication and drafting skills in English and Urdu, both orally and in writing. Knowledge of countering violent extremism in Pakistan and South Asia is highly desirable.

About Organization:

How to apply:

Please send your CV and Covering Letter to info@adf.org.pk